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Imaging Scheduling Dashboard

The Imaging Scheduling Dashboard manages advanced imaging appointments, prescreening intake questionnaires, and ensures facilities have the correct equipment for requested services (e.g., 3T MRI).

Imaging Queue Dashboard

Key Features​

Advanced Imaging Appointment Management​

  • Appointment Scheduling: Comprehensive scheduling for advanced imaging services
  • Equipment Matching: Ensure facilities have required equipment (3T MRI, CT, etc.)
  • Prescreening Questionnaires: Intake questionnaire completion tracking
  • Facility Coordination: Match appointments with appropriate imaging centers

Case Processing Workflow​

  • Intake Management: Track prescreening questionnaire completion
  • Equipment Requirements: Match specific imaging needs to facility capabilities
  • Appointment Coordination: Schedule with appropriate providers and facilities
  • Status Tracking: Monitor appointment progress through workflow stages

Facility & Equipment Management​

  • Equipment Inventory: Track available imaging equipment at each facility
  • Capability Matching: Ensure requested services match facility equipment
  • Provider Scheduling: Coordinate with imaging providers and technicians
  • Quality Assurance: Monitor service delivery and appointment outcomes

Workflow Automation​

  • Automated Routing: Route cases to appropriate facilities based on requirements
  • Status Updates: Real-time status tracking throughout the imaging process
  • Communication Management: Automated notifications and updates
  • Reporting & Analytics: Performance metrics and operational insights

Dashboard Widgets​

Summary Cards​

  • New Referrals
  • Pending Prescreening Questionnaires
  • Pending Facilities
  • Appointments Scheduled
  • Pending Imaging
  • Pending Lien

Main Data Grid Columns​

User Information​

  • Assigned To: Staff member responsible for the case
  • Discuss: Communication/discussion status

Patient Details​

  • MRN: Medical Record Number
  • First Name: Patient first name
  • Last Name: Patient last name

Ordering Provider​

  • Provider: Ordering physician name
  • Phone Number: Provider contact information

Appointment Details​

  • Location: Imaging facility location
  • Appointment: Scheduled appointment date/time
  • Imaging Uploaded: Status of imaging upload
  • Imaging Unscheduled: Unscheduled imaging indicator
  • Emergency: Emergency case indicator
  • Category: Type of imaging service
  • Type: Specific imaging modality (3T MRI, CT, etc.)

Case Management​

  • Lien: Lien status and information
  • Report Uploaded: Report upload status
  • Bill Uploaded: Billing document status
  • Prescription: Prescription requirements
  • Appointment: Appointment coordination status
  • Created Date: When the order was created
  • Time Delta: Time elapsed since creation
  • Vendor: Imaging facility/vendor
  • Category: Service category
  • Type: Imaging type
  • Orders: Order details
  • Status: Current processing status

Workflow Actions​

  • Send Email: Email communication tools
  • View Details: Detailed case information
  • New Referral: Create new referral
  • Pending Intake: Intake questionnaire status
  • Pending Reports: Report completion status
  • Pending Bill: Billing status
  • Pending Imaging: Imaging completion status
  • Pending Lien: Lien processing status

Imaging Scheduling Workflows​

Prescreening Process​

  1. Intake Questionnaire: Patient completes prescreening questionnaire
  2. Medical Review: Clinical review of questionnaire responses
  3. Equipment Matching: Determine required imaging equipment (3T MRI, CT, etc.)
  4. Facility Selection: Match requirements to available facilities
  5. Appointment Scheduling: Schedule with appropriate facility and provider

Equipment Matching Process​

  • 3T MRI: High-field MRI for detailed neurological and musculoskeletal imaging
  • 1.5T MRI: Standard MRI for general diagnostic imaging
  • CT Scan: Computed tomography for cross-sectional imaging
  • Ultrasound: Real-time imaging for soft tissue evaluation
  • X-Ray: Standard radiographic imaging
  • Specialized Equipment: PET/CT, nuclear medicine, interventional suites

Status Tracking​

  • New Referral: Initial case creation
  • Pending Intake: Awaiting questionnaire completion
  • Pending Reports: Awaiting imaging reports
  • Pending Bill: Awaiting billing documentation
  • Pending Imaging: Awaiting imaging completion
  • Pending Lien: Awaiting lien processing

Reports & Analytics​

Operational Reports​

  • Daily Scheduling Report: Appointments scheduled and completed
  • Equipment Utilization: Facility equipment usage and availability
  • Turnaround Times: Time from referral to completed imaging
  • Quality Metrics: Appointment completion rates and patient satisfaction

Performance Analytics​

  • Facility Performance: Individual facility metrics and comparisons
  • Provider Efficiency: Scheduling and completion rates by provider
  • Equipment Demand: Analysis of equipment type requests and availability
  • Workflow Bottlenecks: Identification of process delays and issues

Quick Actions​

  • Schedule new imaging appointments
  • Update appointment status
  • Match equipment requirements
  • Send patient communications
  • Generate facility reports
  • Export scheduling data

Permissions & Access​

Imaging Coordinators: Full scheduling and case management access Clinical Staff: Medical review and approval capabilities Facility Managers: Facility-specific scheduling and equipment management Administrative Staff: Basic scheduling and status update access Supervisors: Full dashboard access and reporting capabilities